Board Members

• serve as chairman of the Board of Officers
• supervise the work of all Officers
• strive to have all Officers, Committee Heads, and Committees filled
• plan and coordinate The Guild’s goal setting
• facilitate elections
• prepare calendar for the membership of all events
• preside at 90% of AGMF business meetings and Board of Officers meetings

• serve as President in their absence
• submit annual form to library to reserve meeting room for the year
• schedule/reserve the room for all meetings
• prepare meeting room before each meeting
• place furniture back to its original location at the conclusion of all meetings
• plan and coordinate all Artist Development Series events
• preside at 90% of AGMF business meetings and Board of Officers meetings

• attend and record the proceedings of all board and membership meetings
• maintain an accurate attendance record
• type up all meeting minutes and distribute to the membership via email or hardcopy if necessary
• preside at 90% of AGMF business meetings and Board of Officers meetings

• prepare and monitor Guild’s budget
• maintain Guild’s account
• submit financial reports to the President on a monthly basis
• prepare and submit the financial reports to the IRS for the non-profit status for the Guild
• handle all donations
• preside at 90% of AGMF business meetings and Board of Officers meetings

• plan and coordinate an annual membership drive/campaign
• coordinate all new member registrations, update and maintain membership lists, and t-shirt distribution
• coordinate all Guild logo merchandise
• establish routine to distribute brochures/posters in the community
• publicize in the local media about Guild events and successes
• preside at 90% of AGMF business meetings and Board of Officers meetings

• Function as the main contact for community awareness
• plan and coordinate fundraising events
• acquire and maintain partnerships within our community with businesses/corporations
• plan and coordinate public relations activities
• promote good relations and awareness within the community
• plan and coordinate the Annual Guild Summer Picnic
• preside at 90% of AGMF business meetings and Board of Officers meetings

Monthly E-News:

• request information from members to be submitted; upcoming events, due dates, opportunities, member news to share
• emailing at least 90% of all newsletters to members

Annual Newsletter:

• create and maintain the layout and design of the annual newsletter, The Artists Corner, one time a year
• request information from members to be submitted; upcoming events, due dates, opportunities, member news to share
• emailing at least 90% of all newsletters to members

• maintain correspondence within the Guild
• send thank-you's, happy birthday's, get-well, and sympathy cards to our members
• if possible, provide light refreshments for the business meetings

plan, coordinate, and arrange the exhibitions for the Guild, including:

• arranging the exhibit facility, date & location, jurors (if needed), as well as drop-off and pick-up dates/times
• preparing the exhibition list of artwork
• relaying any needed information for publicity to the facility and providing information at the meetings
• create exhibit tags, posters, flyers, certificates, program, and other items as needed to accomplish these tasks

• create and maintain Guild website
• request information from Guild members and work with all Chairs to acquire updated information to display on the site

• research and apply for art grants

• develop relationships between businesses and the Guild
• pursue exhibit/event sponsorships and secure business memberships
• seek business discounts for Guild members

• develop and sustain Youth Scholarship Fund, Youth Exhibition, and Youth Mentoring Program

• prepare the annual historical record through photos and events
• maintain the Guild’s scrapbook
• acquire updated information from Guild members as needed
• coordinate an annual group photo

• maintain the Guild’s didital scrapbook with Flicker

• plan and coordinate all Guild Trips/Tours and other items as needed to accomplish the trips